Executive Secretary

Job Description

Calendar Management:

1. Manage and coordinate executive leaders' calendars, including scheduling meetings, appointments, and travel arrangements.

Communication:

1. Act as a central point of contact for internal and external stakeholders, handling inquiries, emails, and phone calls on behalf of executives.
2. Draft and proofread correspondence, reports, and presentations.

Meeting Coordination:

1. Arrange and coordinate meetings, conferences, and events, including logistics, agenda preparation, and minute-taking as required.
2. Prepare meeting materials and ensure timely distribution to participants.

Travel Arrangements:

1. Coordinate travel plans, including flight bookings, hotel accommodations, and transportation, ensuring efficient and cost-effective arrangements.

Document Management:

1. Organize and maintain executive leaders' files, records, and documents in both physical and electronic formats.
2. Assist in document preparation and distribution for various meetings.

Confidentiality:

1. Handle sensitive information with the utmost confidentiality and discretion.

Job Requirements

• 2-3 years of relevant experience as Executive Secretary to CEO or Director.
• Thorough understanding of clerical and secretarial principles.
• Must have experience in Calendar Management, Meeting Coordination, Travel Arrangements, Document Management. 
• Bachelor's degree in Business Administration, Secretarial Studies, or related field. 
   

Special Information

• Interested candidates are highly encouraged to send their resumes to ruby@froxjob.com (9801898001)