Front Office Cum Admin Officer

Job Description

• Ensure all visitors and greeted promptly, inquiries and addressed efficiently and phone calls are answered within a specific timeframe. 
• Efficient Management of office supplies, maintaining adequate stock, and timely order of office supplies to ensure availability without disruption to office operations. (Office Supplies: Pantry Items, Stationary, Medicines, Coffee products etc.)
• Ensure that the vendor's contract is renewed at the stipulated time by uploading them in the ECMS with proper documentation. 
• Ensuring the timely completion of leave requests by the employee's unit along with the leave records. 
• Negotiate rates with vendors and service providers for reserving flights hotels(As per limit),vehicle rental and activities,processing travel-related documents such as visas,itineraries,invoices,legal forms and medical records. 
• Process and record new insurance policies and claims. Correspond with the insured or agent to obtain information or inform them of account status or changes. 
• Prepare plans for the purchase of equipment,services and supplies by following & enforcing the company's procurement policies and procedures. 
• Verifying insurance coverage,submitting reimbursement claims and communicating with insurance companies. Ensure that employees get medical reimbursement amounts on time. 
• Conduct 100% physical verification of all fixed assets quarterly to ensure accuracy of records. 
• Ensure all fixed assets are tagged appropriately with stickers." 
• Identify and list all damaged, obsolete or non-functional assets quarterly. 
• Follow Company policies to dispose of or scrap identified assets. 
• Ensure 100% compliance with preventive maintenance schedules for fixed assets." 
• Track and document all fixed asset movements to prevent loss or misuse. 
• Identify and onboard quality vendors based on company requirements by ensuring with legal and organizational requirements. 
• Build and maintain strong vendor relationships through regular communication and timely resolution of any issues.

Job Requirements

• Bachelor’s Degree in any discipline
• 2 to 4 years of prior experience in front office or administrative roles
• Fluent in both English and Nepali (spoken and written)
• Proficient in MS Office (Word, Excel, PowerPoint)
• Strong communication and interpersonal skills
• Pleasant personality with a professional attitude
• Ability to multitask and manage time effectively
• Knowledge of office equipment and basic administrative procedures

Special Information

• To apply : Send cv in shrijana.poudel@froxjob.com or directly call 9801898003