Executive Assistant

Job Description

• Responsible to facilitate various meetings, workshops and coordinate with related authorities and travel arrangements of reporting authorities.
• Responsible to consolidate/compile monthly reports of IME Group of companies.
• Perform tasks related Honorary Consulate of the Republic of Indonesia
• Proceed visa application of different countries of related reporting line and others as per need basis.
• Assist and prepare presentation, reports and other documents as per need basis.
• Attend all the queries of visitors and manage appointment. Handle incoming and outgoing correspondence (emails, letters etc) to and from reporting office.
• List and summarize and reply emails/letters make calls handle communication and follow-up as per supervisor’s instructions.
• Maintain the record of special program/event coverings. Maintain physical and electronic office filling systems.
• Handle confidential documents ensuring they remain secure.
• Carry out a range of administrative tasks including photocopy print scan and maintain a stock.
• Book hotels for guests/delegates and provide welcoming service as applicable.
• Coordinate learning sessions as per superior’s and/or senior management’s instructions.
• Carry out ad hoc projects assigned as may be required.
• The Management may include or extend the scope of work as and when deemed necessary.

Job Requirements

• Master’s degree in management with minimum 2 year of experience or Bachelor in management with minimum 4 years of experience related field.
• Fluent English/Nepali both oral and written.
• Excellent knowledge of MS Office.
• Qualifications in secretarial studies will be an advantage.

Special Information