Store and Warehouse Assistant

Job Description

• Receive the materials supplied by the vendor as per the purchase order placed by the procurement Department.
• Check the supplies thoroughly for quality, quantity, specification, condition etc.
• Categories the supplies category wise and stock in the appropriate locations.
• Take appropriate action for care and preservation of the stock items .
• Periodical stock verification and ensure correctness of stock at all times.
• Maintain the neat and tidiness of  all academy stores.
• Issue materials to the departments as per approved user requisitions .
• Pass Good received notes , Purchase invoice and other paperwork received from vendor and send this to Accounts department for payment.
• Take action for disposal of expired stock as per approved procedure.
• Maintain all stores documents up to date.
• Generate various reports and reconciliations and submit to concerned users .
• Maintaining re-order level reports and reviewing these with user departments on an ongoing basis.
• Making proposals for stores policy and controls improvements.
• Receiving and solving complaints about the services or products received and issued.
• Attend audit by the auditors.
• Analyse the execution of operations according to different warehousing situations and contingencies.
• Analyse the information flow for end-to-end warehouse processes from order initiation to receiving, handling, distribution and storage.
• Coordinate resolution of facilities, equipment, infrastructure and system breakdown to minimise downtime.
• Develop Workplace Safety and Health (WSH) solutioning derived from discussions around suggestions to improve existing processes.
• Evaluate cargo consolidation solutions to optimise space, cost and efficiency.
• Evaluate cargo handling schedules that consider timeline and resource factors.
• Evaluate methods and techniques to manage dangerous goods.
• Evaluate methods and techniques to manage time and temperature sensitive cargo.
• Evaluate storage plan to ensure most efficient method based on knowledge of weight and storage characteristics, and customer base.
• Manage warehouse planning methods, warehouse storage and layout plans.
• Perform safety and health risk assessment.
• Plan cargo or material handling security procedures.
• Plan continuous improvement activities and performance improvement strategies.
• Plan effective incident or crisis management initiatives.
• Plan measures for calculating operational efficiency, utilisation and productivity.
• Any other duty assigned by the line manager from time to time.

Job Requirements

• Bachelor’s degree preferably in business, supply chain, inventory Management, procurement or an equivalent field.
• At least 2-3 years’ experience in a busy stores/inventory management department or in related field.
• Experience working in a learning institution will be a distinct advantage
• Hands on experience working with a stores/inventory management software/ERP.
• Teamwork and excellent communication skills.
• Accuracy and attention to detail.
• Organizing and prioritizing.
• Confidentiality.
• Proper judgement.
• Vendor relationship skills.
• Information management skills.
• Problem analysis and problem-solving skills.
• Professional integrity.
• Ability to meet deadlines..
• Flexibility.

Special Information

• For further information, directly contact at 9801048492 (Seema).